This folder contains examples of conflict of interest policies, destruction of documents policies, and whistleblower policies.
Contents
- Conflict of Interest Policies
- Destruction of Documents Policies
- Whistleblower Policies
- Other Policies
Conflict of Interest Policies
Conflict of interest policies are designed to help directors, officers and employees of the organizations identify situations that present potential conflicts of interest and to provide the respective organizations with a procedure which, if observed, will allow a transaction to be treated as valid and binding even though a director, officer or employee has or may have a conflict of interest with respect to the transaction.
Sample Conflict of Interest Policy (Charities Review Council)
This sample conflict of interest policy can be adapted to your organization.
Sample Policy on Conflict of Interest (DOC)
Sample Conflict of Interest Policy (Nonprofit Risk Management Center)
This sample conflict of interest policy can be adapted to your organization.
Sample Conflict of Interest Policy (DOC)
Conflict of Interest Policy and Disclosure Form (Alliance for Biking & Walking)
This is the Alliance's active conflict of interest policy and disclosure form (passed in 2010).
Conflict of Interest Policy (PDF) | Disclosure Form (DOC)
Destruction of Documents Policies
The Sarbanes-Oxley Act addresses the destruction of business records and documents and turns intentional document destruction into a process that must be carefully monitored. Nonprofit organizations should have a written, mandatory document retention and periodic destruction policy. Policies such as this will eliminate accidental or innocent destruction. In addition, it is important for administrative personnel to know the length of time records should be retained to be in compliance.
Sample Destruction of Documents Policy (Connecticut Association of Nonprofits)
This document is a SAMPLE policy and is not intended to be used strictly verbatim without careful review. In addition, this policy is not intended as legal or accounting advice but instead as a guide for your organization when writing your own policy. You should refer to your private accountant, or attorney for accounting or specific legal advice.
Document Retention Policy (DOC)
Destruction of Documents Policy (Active Transportation Alliance)
Sample destruction of documents policy as impemented by the Active Transportation Alliance.
Destruction of Documents Policy (DOC)
Whistleblower Policies
It is the responsibility of all directors, officers and employees to report ethics violations or suspected violations in accordance with the organization's Whistleblower Policy. Two samples of Whistleblower policies have been provided below.
Sample Whistleblower Policy (Connecticut Association of Nonprofits)
This document is a SAMPLE policy and is not intended to be used strictly verbatim without careful review. In addition, this policy is not intended as legal or accounting advice but instead as a guide for your organization when writing your own policy. You should refer to your private accountant, or attorney for accounting or specific legal advice.
Sample Whistleblower Policy (DOC)
Sample Whistleblower Policy (National Council of Nonprofit Associations
Sample policy that can be updated for your organization.
Sample Whistleblower (DOC)
Other Policies
Emergency Succession Plan (Active Transportation Alliance)
The Board of Directors of Active Transportation Alliance recognizes that this is a plan for contingencies due to the disability, death or departure of the Executive Director. If the organization is faced with the unlikely event of an untimely vacancy, Active Transportation Alliance has in place the following emergency succession plan to facilitate the transition to both interim and longer-term leadership.
Emergency Succession Plan (DOC)
