Thinking of planning a fundraising walk or bike ride? We've collected resources to help you out including a planning manual and planning tips from Alliance experts. This folder also contains other important resources to help with event planning and logistics such as supply checklists and a formula for estimating rest stop and dietary needs.

Table of Contents

1. Guides to Fundraising and Budgets
2. Planning Successful Fundraising Rides
3. Contract forms and Cue Sheet Samples
4. Event Guides: Geneal/Specific 
5. Fundraising Ride Sample Timeline
6. Route Marking Guidelines, Map Samples, and Safety Plans
7. Miscellaneous
   1. Guidelines for Severe Weather
   2. Rest Stop Estimated Needs: 2005 Charleston Cycle Fest
   3. Site Host Guide
   4. Supply Checklists: 2005 Tour de Cure 

 

Guides to Fundraising and Sample Ride Budgets

Climate Ride Fundraising Best Practices (East Bay Bicycle Coalition)
30 November 2012. The Climate Ride can be a fantastic fundraising opportunity for your organization. This is a tip sheet from riders and the East Bay Bicycle Coalition about how to successfully fundraise for your ride.

Climate Ride Fundraising Best Practices (EBBC) (PDF)

 

Guide to Fundraising Galas (Alliance for Biking & Walking)
This 2009 document from the Alliance provides resources for organizing fundraising galas that benefit bicycling and walking with models of sample galas, and take-away tools.

Guide to Fundraising Galas (Alliance) (PDF) 





Guide to Fundraising Rides (Alliance for Biking & Walking)
This 2009 document from the Alliance for Biking & Walking provides resources for organizing and planning fundraising rides that benefit bicycling. 

Guide to Fundraising Rides (Alliance) (PDF)




Sample Fundraising Ride Budgets
Use these spreadsheets as templates for mapping out the financials of a new or existing fundraising ride. These spreadsheets, courtesty of the Washington Area Bicyclist Association, show budgets for three separate rides: the longstanding 50 States Ride and VASA Rideand an unnamed new ride. 

50 States Ride budget (XLS)
2013 VASA Ride budget (XLS)
2013 mystery ride budget (XLS)

Planning Successful Fundraising Rides

Model Fundraising Bike Ride Plans
Take it from these groups, who have been organizing rides for so long that they put together cohesive plans specific to their events.

50 States Ride Planning Documents (WABA) (PDF)
BikeMo Planning Manual (Missouri Bicycle Federation) (DOC)

Planning Successful Fundraising Rides - 3/13/13
On average, 1/3 of the revenue of Alliance organizations comes from events, and fundraising rides are a major part of this income for many. On this call, an expert panel of leaders from Alliance member organizations discussed how their groups use fundraising rides to raise money, form new partnerships, and elevate their status in the community.

Call recording (MP3)
Tip sheet from call (PDF)

Contract forms and Cue Sheet Samples

Contract Forms (League of Michigan Bicyclists)
June 23, 2011. Planning a fundraising ride often includes contracting vendors. Here are two examples of contract forms: one for facilities and the other for meals. 

Contract Form for Facilities (DOC)
Contract Form for Meals (DOC)

 

 

Cue Sheet Samples
The following documents are sample cue sheets from various bicycle fundraising events from a variety of local advocacy organizations. (PDF)(XLS)
Charlevoix to Harbor Springs, Day 8 (League of Michigan Bicyclists)
Charleston Cycle Fest (Charleston Moves)
Gear Up For Acworth (Georgia Bikes)
Island Hopper Expedition (Bicycle Coalition of Maine)
New York City Century (Transportation Alternatives)
Waldo County Ridge Ride (Bicycle Coalition of Maine)

Event Guides: Geneal/Specific

Event Guides: Geneal
These guides can be put into practice at almost any organized event.

Sustainable Event Guide (Sustainable Concordia) (PDF)
Fundraising Event Planning (Network for Good) (PDF)

 

Event Guides: Specific
Many of our member organizations host fundraising biking and walking events; with these guides, so can you!
Bike Rides
Guide to Fundraising Rides (Alliance)(PDF)
Bike Event Planning – Points to Ponder (League of Michigan Bicyclists) (PDF)
Planning a Bike Tour (Transportation Alternatives) (PDF)
"11 Steps to Putting on a Ride" (Cascade Bicycle Club) (DOC)
Tim Baldwin's Bike Events Handy Reference Guide (DOC)

Walks
How to Organize a Walk-a-thon (DoJiggy) (PDF)

Fundraising Ride Sample Timelines

Fundraising Ride Sample Timelines
Check out these sample task schedules, timelines and logistics documents for fundraising rides, courtesy of seasoned event staff at biking and walking organizations.

Discover Hartford 2007 Planning Timetable
Bike Freedom Valley 2004 Planning Timetable
Event schedule, packing list, and volunteer list for WABA's 50 State Ride (2012)

Route Marking Guidelines, Map Samples, and Safety Plans

Route Marking Guideline Sample (League of Michigan Bicyclists)
Released in July 2007, this resource contains standardized marks and marking guidelines intended for fundraising rides.

Route Marking Guideline Sample (PDF)

Map Samples

The following resources are route maps from a variety of fundraising rides hosted by advocacy organizations. (PDF)

BikeMo (Missouri Bicycle Federation)
Charlevoix to Harbor Springs, Day 8 (League of Michigan Bicyclists) (Discover Hartford) (Central Connecticut Bicycle Alliance)
Gear Up For Acworth (Georgia Bikes)
Island Hopper Expedition (Bicycle Coalition of Maine)
Waldo County Ridge Ride (Bicycle Coalition of Maine)

 Safety Plan: Charleston Cycle Fest (Charleston Moves)
This document from Charleston Moves (CM) is a safety plan from the 2005 Charleston Cycle Fest. 

Safety Plan: Charleston Cycle Fest (CM, PDF)

 

 

Miscellaneous 

Guidelines for Severe Weather (League of Michigan Bicyclists)

June 23, 2011. A must-have resource for fundraising rides, the League of Michigan Bicyclists have put together guidelines in the event of severe weather. (DOC)(29KB)

Guidelines for Severe Weather

 

Rest Stop Estimated Needs: 2005 Charleston Cycle Fest (Charleston Moves)

This sheet estimates food needs for rest stops along a century ride with 100, 60 & 30 mile options. 

Rest Stop Estimated Food Needs (Charleston Moves, DOC)